Opportunity Gap Assessment Site Visit Template

4+ weeks prior to visit

  • Evaluator assigned – IYSL introduces assigner to the club leader.
  • Onboarding call – preparation call with Club leader.
  • Online Survey completion - Leaders - Parts 1-3 (goal is 100% participation). Staff - Parts 1-2 (goal 50% of staff). Members - Part 1 (goal 5-10% of membership). 7 days to complete.
  • Book travel – IYSL books flights, car (if needed) and hotel. Club will be invoiced for travel expenses.

3 weeks prior to visit

  • ‘Awareness Gap’ Report – comparison of survey data shared with leadership
  • Issues list – Evaluator facilitates a 90 minute video conference with leadership. Three goals – 1) Identify good and best practices and 2) establish to ‘Issues list’ (top priorities) and identify the stakeholders the evaluator will meet during site visit.
  • Document collection and review – collation of artefacts and evidence.
  • Site visit schedule review – Leader and evaluator will review the first draft submitted by club.

2 weeks prior to visit

  • Document collection and review – club continues to send evaluator documents.
  • Site visit questionnaire – Evaluators submits key questions for the leadership team – 5 days to resubmit answers to evaluator.

1 week prior to visit

  • Key priorities - Top 5-10 issues identified by the club and the primary focus of the site visit and post-visit report.
  • Final preparations – site visit schedule finalized, and key stakeholders confirmed to meet.

Site Visit

  • Meetings and Interviews – Key influencers, Leadership Team, Staff Members, Member representative group, key partners etc.

1 week post visit

  • Key Themes – Evaluator presents a summary of themes for Leadership comment – response back to Evaluator in 5 days.

3-4 weeks post visit

  • Draft Report – Evaluator presents report for Leadership comment – response back to Evaluator in 5 days.

5-6 weeks post visit

  • Final Report – Evaluator presents final report and available for a video debrief.
  • Accountability Chart – Evaluator helps club establish an accountability chart.

3 months post visit

  • 90 Day Check In – progress review of accountability chart.

6 months post visit

  • 180 Day Check In – progress review of accountability chart.

9 months post visit

  • 270 Day Check In– progress review of accountability chart.

12 months post visit

  • 360 Day Check In – progress review of accountability chart.
To Schedule a Gap Assessment Site Visit, Please Contact Us